Black Vault Bookkeeping
Black Vault Bookkeeping is a QuickBooks ProAdvisor firm providing bookkeeping services for small to mid-sized service businesses.
LET US MANAGE YOUR BOOKS SO YOU CAN MANAGE YOUR BUSINESS
Making Room for the Work that Matters
When your books start pulling time away from running your business, we step in to organize them clearly and consistently using QuickBooks Online—so they stop being something you have to wrestle with at the end of the day. We track your income and expenses accurately, keeping your records current without adding one more thing to your to-do list.
That work lets us report clean, straightforward numbers that give you a clear picture of how your business is doing and where it's headed—so you can spend less time in the books and more time growing your business.
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Let's Talk About Your Books
Services available online nationwide, subject to state regulations. See our FAQ for details.
SERVICES
Monthly Bookkeeping Packages
Standard Bookkeeping
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​We keep your books accurate, organized, and up to date—so you always know where your business stands. Each month, we categorize transactions, reconcile accounts, and deliver clear financial reports you can trust, without overwhelm or guesswork.
Advanced Bookkeeping
Bookkeeping That Grows With You
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​As your business grows, your bookkeeping needs more attention and structure. We handle invoicing and bills, review trends month to month, and make sure everything is reviewed carefully before closing—giving you clearer insight and fewer surprises.
Premium Bookkeeping
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​For established businesses that want more than basic reports, this service delivers deeper financial insight and customized reporting. Your books are maintained year-round in CPA-ready condition, with priority communication and thoughtful review built in.
Project & One-Time Services
QuickBooks Cleanup & Catch-Up
Getting Your Books Back on Track
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​Behind on your books or dealing with messy records? We clean up historical transactions, reconcile accounts, and correct errors so your financials are accurate, complete, and ready to move forward with confidence.
QuickBooks Setup & Onboarding
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We set up QuickBooks Online properly from day one—tailored to your business, your accounts, and your workflow. You’ll start with clean data, organized accounts, and a system that actually makes sense.
Year-End Close & CPA Support
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We handle the year-end cleanup and final review so your financials are accurate, complete, and ready for your tax professional. Everything is reconciled, adjusted, and neatly packaged—no last-minute scrambling required.
Frequently Asked Questions
1 / Who do you typically work with?
We work primarily with small to medium-sized service-based businesses, including sole proprietors, partnerships, and growing firms such as construction companies and professional practices. If your business is built around providing services rather than selling products, we’re likely a great fit.
2 / Which Version of QuickBooks do you support?
We currently work exclusively with QuickBooks Online. This allows us to provide consistent, efficient support using a secure, cloud-based platform that’s accessible from anywhere.
3 / Why should I use a contract bookkeeper instead of hiring in-house?
A contract bookkeeper gives you professional bookkeeping support without the overhead of a full-time employee. There’s no need to provide office space, benefits, or a continual salary. And, no need for employee upkeep, such as payroll, training, and scheduling. You also gain access to a focused specialist at a lower overall cost—and the flexibility to scale or cancel services as your business needs change.
4 / Why should my business use QuickBooks?
QuickBooks is an all-in-one bookkeeping platform designed to keep your financials organized and easy to understand. It’s widely trusted, scalable as your business grows, and integrates seamlessly with professional support from QuickBooks ProAdvisors, Like us.
5 / What does the onboarding process look like?
Onboarding is simple and handled entirely by our team. You’ll complete a short questionnaire, and we’ll take care of the setup, connections, and initial review so you can get started with minimal disruption to your day-to-day operations.
6 / Do you offer one-time cleanups as well as ongoing bookkeeping?
Yes. We offer both one-time cleanup services and ongoing monthly bookkeeping, depending on your needs.
7 / How do you handle data security and confidentiality?
Confidentiality is taken seriously and is clearly outlined in our engagement letter in accordance with IESBA standards. Data security is layered: QuickBooks provides industry-recognized security and protection, and Black Vault Bookkeeping enforces strict internal policies, including encrypted communications, secure cloud storage, and limited biometric access. When required, offline encrypted backups are maintained in our secure internal archive—what we call the Black Vault.
8 / What does being a QuickBooks ProAdvisor mean for my business?
As QuickBooks ProAdvisors, We serve not only as your bookkeepers but also as QuickBooks platform experts. Our QuickBooks-certified credentials reflect industry-recognized standards and ensure We can assist with both accurate bookkeeping and any system-related issues that arise.
9 / Do you work with businesses in every U.S. state?
We currently offer online bookkeeping services to businesses across most of the United States. Due to specific state-level tax and regulatory requirements, we are not currently able to provide services to businesses based in California, Hawaii, New Mexico, New York, Puerto Rico, South Dakota, Texas, Washington, or West Virginia. This may change in the future as regulations and service coverage evolve.
Small Business Bookkeeping You Can Rely On
Our Expertise
At Black Vault Bookkeeping, we take the stress out of your finances so you can focus on running your business. We provide comprehensive bookkeeping for small to mid-sized service-based businesses across the nation, handling everything from general bookkeeping and QuickBooks setup to compliance and data-driven reporting that helps you grow with confidence. Our team combines owner-level experience, certified QuickBooks expertise, and a detail-oriented approach, all delivered in a friendly, approachable way—no jargon, no intimidation, just clear, reliable bookkeeping that makes sense for your business.
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Meet the Partners:
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Amanda Brown – Certified QuickBooks ProAdvisor and former business owner, Amanda brings practical, hands-on experience to help clients keep their QuickBooks organized, accurate, and aligned with their business goals.
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Joshua Brown – Certified QuickBooks ProAdvisor with extensive experience in regulatory compliance and business finance. Josh ensures client bookkeeping is accurate, compliant, and tailored to each business.
