Black Vault Bookkeeping
Our Bookkeeping Services
Our services are structured around monthly flat-fee packages, with transparent add-ons based on transaction volume and business needs. This approach provides predictable pricing while ensuring your books receive the appropriate level of attention.
Standard Package
Designed for small, low-volume service businesses.
Starting at $400/month
First 150 transactions included
What’s included:
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QuickBooks setup and onboarding (if not already set up)
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Monthly categorization of bank and credit card transactions
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Monthly bank and credit card reconciliations
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General ledger maintenance
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Chart of Accounts review and upkeep
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Correction of straightforward miscategorized transactions
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Attachment of provided supporting documentation
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Review of clearing and suspense accounts
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Exception notes for unclear or missing items
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Opening balance continuity review
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Monthly Profit & Loss Statement
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Monthly Balance Sheet
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Month-end close and report delivery
Advanced Package
Recommended
Ideal for growing businesses with
consistent financial activity.
Starting at $650/month
First 200 transactions included
What’s included:
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All services included in the Standard Bookkeeping package
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Review and correction of miscategorized transactions
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Accounts receivable tracking (invoice review and payment application)
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Accounts payable tracking (bill entry and vendor balance review)
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Review of unapplied customer and vendor credits
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Monthly adjusting journal entries (accruals, prepaids, corrections)
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Posting of CPA-provided adjusting entries (e.g., depreciation)
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Liability account review (loans, lines of credit, sales tax payable)
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Sales tax review and filing coordination
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Budget-to-actual comparisons
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Month-to-month variance review
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Vendor and customer list maintenance
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Internal quality assurance review
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Month-end close and report delivery
Premium Package
Best for established service businesses that want deeper financial insight
​Starting at $1,000/month
First 400 transactions included
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What’s included:
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All services included in the Standard and Advanced Bookkeeping packages
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Class and/or location tracking review
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Balance sheet substantiation and account support
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Maintenance of supporting schedules (assets, liabilities, deferrals)
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Consistent application of accounting policies
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Cash flow trend analysis
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Customized management reports
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Quarterly financial review summaries
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CPA-ready financial statements and year-end coordination
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Priority communication and issue resolution
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Books maintained in audit-ready condition year-round
Important Note
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Cleanup or catch-up work for prior periods is not included in monthly bookkeeping packages. If historical issues are identified, a separate cleanup service may be required before ongoing bookkeeping can start.
Transaction Volume Pricing
Monthly bookkeeping packages include a baseline transaction volume. For businesses with higher activity, pricing scales fairly based on workload. These additional fees are based on the number of transactions per month, and are calculated and added at the end of the payment cycle (month).
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Transaction Volume Add-ons:
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0 - 100 transactions --> Included
101 - 200 transactions --> $150 additional per month
201 - 300 transactions --> $300 additional per month
301 - 400 transactions --> $450 additional per month
401 - 500 transactions --> $600 additional per month
501 transactions and up --> Custom Pricing (negotiated per client)
Additional Services
QuickBooks Setup & Onboarding
For clients who don't already have a QuickBooks account, we offer a one-time setup and onboarding. This process can take as little as 5 hours to as long as 8 weeks depending on the complexity of the setup. Our base price is set to a 5-hour process with additional charges for additional hours worked.
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$400 one-time charge (5-hour project baseline)
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​What’s included:
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QuickBooks Online company setup
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Chart of Accounts creation or optimization
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Bank and credit card account connections
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Opening balance review
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User access and permission setup
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Basic workflow configuration
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Initial system review to confirm readiness
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Additional tasks based on complexity, need, or request, such as complex data migration, additional customization, additional training, etc., will be billed at $90 per hour
Year-End Close & CPA Support
One-time service tailored for clients who already have their bookkeeping for transactions up-to-date but need them made ready to turn in to their CPA for tax season or audit. This service covers the full year and can take anywhere from a few hours to a few days to complete
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$550 One-time charge
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What’s included:
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Full-year balance sheet account reconciliation
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Year-end adjusting journal entries
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Final Profit & Loss Statement and Balance Sheet
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CPA-ready financial package
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Locked and archived fiscal year
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Additional work beyond the agreed upon scope will be billed at $120 per hour
QuickBooks Cleanup / Catch-Up
One-time service for getting your books cleaned up and up-to-date. This service may require going back several months to where the initial errors/inconsistencies occurred. Cleanup/catch-up can take anywhere from a week to a month or more to complete depending on how far back we have to start and how complex the cleanup is.
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$600 Per Month of Historical Activity Requiring Remediation (transaction volume pricing applies)
$600 if we have to go back 1 month, $1,200 if we have to go back 2 months, etc., plus applicable transaction volume pricing per month
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What’s included:
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Review and correction of historical transactions
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Reconciliation of bank and credit card accounts for covered periods
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Cleanup of uncategorized, suspense, and clearing items
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Correction of opening balances impacting the covered periods
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Bookkeeping-level adjusting journal entries
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Financial statements for the remediated periods
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Locking and archiving of completed historical periods
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Additional work beyond the agreed scope will be billed at $100 per hour.
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